Caritas Administration, Logistics and Human Resource Officer Job Employment in Hargeisa, Somaliland August 2013


Caritas Switzerland / Luxembourg have a joint operational office in Somaliland that has since 1995 provided humanitarian support to the disadvantaged members of the community in Somaliland
Position: Administration, Logistics and Human Resource Officer
Reporting to: Administration and Finance Manager
Location: Hargeisa, Somaliland
Vacant Post #: CS-ST-033
Start Before: 14th of September 2013.

Key Tasks & Responsibilities

1. General Administration:
He/she is responsible for the smooth running of all administrative matters of Caritas. He/she is
expected to:
  • Ensure that the information system is well maintained.
  • Carry out verification of assets on quarterly basis, and ensure that all newly purchased items are listed in Caritas inventory list.
  • Ensure that the filing systems for all project contracts, office documents are updated and consists of all necessary information.
  • Ensure that organizational registration certificate, and work permits of expats are renewed
  • Prepare monthly administrative and human resource reports.
  • Ensure that biweekly staff meetings, Monthly watchmen and drivers meeting are held on time and its minutes are circulated three days after it adjourned.
  • Responsible portable office equipment including cameras, GPS, VHF, laptops, Thuraya
  • Ensures that it is recorded in separate list and properly documented and authorized.
  • Draft all correspondence related with administration.
  • Organize server and together with department revise current set up and ensure staff use it accordingly
  • Ensure that all newly purchased assets are listed in the fixed assets register and that a category number is assigned to all assets.
  • Ensure all the time that stores materials and its documentation are matching each other.
  • Verify the existence of the documentation with the balance in the store every end month.
2. Logistic Management
  • Ensure smooth running of logistics
  • Ensure all procurements are managed smoothly in compliance with Caritas procedure
  • Ensure all purchases that exceed 200 USD have gone through the purchasing procedures and quotation analysis is updated.
  • Ensure flight arrangements for local and international staff are managed well.
  • Ensure that transport is managed effectively and efficiently and Caritas vehicles are in good condition all the time.
  • Ensure that duty free letters are prepared on time.
  • Ensure that quotations of routine suppliers are done every six months.
3. Human Resource Management
  • Coordinate and supervise the Logistic Assistant, Support Assistant, Watchmen, cleaners, and Drivers
  • Carry out performance appraisal for above mentioned team.
  • Assist the Administration and Finance Manager and project managers in the development and revision of job descriptions and list of duties for the local staff
  • Update and file Human Resource related documents.
  • Develop leave plans and ensure the implementation on monthly basis.
  • Send International Staff list to the NSP on every Thursday
  • Ensure and check that timesheet and leave registration are submitted by staff on 1st, checked by Admin & Finance Manager on 4th and signed by CR on 6th of every month.
4. Guest House
  • Ensure that Guest House is functioning properly and all food supplies and maintenance are done on time.
Qualification and Experience
  • University Degree in Business Administration or equivalent.
  • At least 5 years working experience with an International Organization in relevant field.
  • Good command of English and Somali.
  • Excellent negotiation skills
  • Excellent writing and computer skills
  • Strong team working skills and ability to develop and maintain effective working relations at all levels.
Applications including CV and references should be addressed to the “ Administration and Finance Manager’’ and dropped in box provided at the security office at the entrance of Caritas Switzerland / Luxembourg office in Hargeisa.
Applications must be reached to the office by“Thursday, 29.08.2013 latest at 1:00 PM.
Applications received after this time and date will not be accepted.
Kindly provide at least the names and current contact addresses of two professional references.
Please note that only short-listed candidates will be contacted.
CVs will be kept in file and not returned.
Caritas is equal opportunity employer.
Female candidates are highly encouraged to apply.

If you would like to Get email updates of a new Jobs Vacancies,Enter your email address down here :

Note: Activation required. After subscribing, please go to your inbox and click on activation link